How to Create a Calendar Event from an Email in Outlook

There’s so much information that flows through email that it can be difficult to keep track of everything. Many of these emails contain important dates, deadlines, or details that could be useful for an upcoming meeting. Thankfully, many email clients include a calendar system that makes staying on top of everything much easier. Outlook takes this one step further by allowing you to create a calendar event by simply dragging and dropping an email – here’s how.

How to Convert an Email to a Calendar Event in Office 365 Outlook for the Web

Within Outlook, click the Calendar icon in the upper right corner so that your calendar is visible in a panel on the right side of Outlook. The icon will have a grey background when the panel is showing.

Outlook 365 Calendar My Day Icon

Locate the email you wish to make a calendar event from and begin dragging it to the Calendar panel at the right. While dragging the email, you will notice two places where you can drop the email appear in the calendar panel. To create an event, drop the email in the box labeled Add as an event.

Outlook 365 Drag and Drop Email to Calendar Add Event Box

A Schedule Meeting window will appear with the subject, description, and attendees filled out for you. Add any additional information you might need to the event.

If you just want to create an event for yourself (Outlook calls this an Appointment), then remove all attendees from the event.

When finished, click the Save or Send button at the upper left corner of this window. This option changes depending on whether your event has attendees and is therefor a Meeting vs. an Appointment.

How to Create a Task from an Email in Office 365 Outlook for the Web

Following the same steps above, simply drag and drop the email to the Add as task box instead.

Outlook 365 Drag and Drop Email to Calendar Add as Task Box

This alone will create the task, but if you want to add additional information such as a due date or set reminders there’s a few more steps you’ll have to take.

Above Tasks in the Tasks panel at the right, click the Expand menu icon at the upper right corner.

Outlook 365 Open To Do Icon

This will open a new tab where all of your tasks will be listed. Select the task you just created above and use the side panel at the right to edit its information.

Outlook 365 Edit Task Information

How to Create a Calendar Event from an Email in Outlook 2016

In Outlook 2016, locate the email you wish to make a calendar event from and drag & drop it to the Calendar icon at the bottom left corner of Outlook.

Outlook 2016 Calendar Icon

A Create Appointment window will appear with the subject and description filled out for you. Add any additional information you might need to the event.

If you need to invite others to this event, be sure to click the Invite Attendees button in the ribbon above and add them to it. This will change the event type from an Appointment to a Meeting.

Outlook 2016 Invite Attendees Button in Create Appointment Window

When finished, Click Save & Close or Send if you invited other attendees.

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