How to Forward a Meeting Invite in Outlook

While old by technology standards, Outlook’s user base continues to grow. In 2019, Outlook climbed its way through the ranks to become the third most popular email client, and its popularity has only increased over the years.

Outlook offers a variety of tools that both individuals and businesses find useful – on top of creating calendar events from emails and rescheduling meetings, Outlook also allows users to forward meeting invites to one another. We’ve provided a step-by-step guide on how to do so below.

It’s worth noting that when forwarding a meeting to someone, the invitation will appear to come from the meeting organizer. Additionally, the meeting organizer will receive a notification that the meeting has been forwarded.

How to Forward a Meeting Invite in Outlook 365 on PC

Once there’s a meeting on your calendar, forwarding a meeting invite is pretty straight forward. Simply select the meeting invite you wish to forward and then click Forward under the Meeting tab at the top of Outlook, or right click the meeting on your calendar and forward it from there.

  1. Open the Outlook desktop client and sign into your account.
  2. Click the Calendar icon at the bottom left corner of your screen. 
    Outlook 365 Calendar Icon in Lower Left Corner
  3. In your calendar, right click the meeting you want to forward and select Forward > Forward Occurrence to forward only the selected meeting, or Forward > Forward Series to forward this meeting and all future occurrences of it.
    Outlook 365 Desktop Client Forward Occurrence and Forward Series in Meeting on Calendar Right Click Menu
  4. In the window that appears, enter the email addresses of the desired recipients in the To field. You can include multiple email address to forward the event to multiple people.
    Outlook 365 Desktop Client Email Addresses in To Field of Forward Meeting Window
  5. Click Send when you’re ready to forward the meeting.
    Outlook 365 Desktop Client Send Button in Forward Meeting Window

How to Forward a Meeting Invite in Outlook for the Web (OWA)

Forwarding a meeting invite in Outlook for the Web (OWA) is very similar to how it’s done on the desktop client. Simply right click the meeting invite you wish to forward, and select Forward > This event or Forward > All events in the series.

  1. Open Outlook for the Web and sign into your account.
  2. Select the Calendar icon in the leftmost menu.
    Outlook for the Web Calendar Icon in Left Menu
  3. In your calendar, right click the meeting you want to forward and select Forward > This event to forward only the selected meeting, or Forward > All events in the series to forward this meeting and all future occurrences of it.
    Outlook for the Web This Event and All Events in the Series in Meeting on Calendar Right Click Menu
  4. In the window that appears, enter the email addresses of the desired recipients in the To field. You can include multiple email address to forward the event to multiple people.
    Outlook for the Web Email Addresses in To Field of Forward Meeting Window
  5. Click Send when you’re ready to forward the meeting.
    Outlook for the Web Send Button in Forward Meeting Window

How to Forward a Meeting invite in the Outlook Mobile App

If you’re not in the office, or just don’t have access to a computer, then you’re in luck, because you can always forward a meeting invite in the Outlook mobile app. Below, we’ll take you through the steps on how on your Android or iPhone:

  1. Open the Outlook mobile app and sign into your account.
  2. Tap Calendar at the bottom of your screen.
    Outlook Mobile App Calendar Icon in Bottom Menu
  3. In your calendar, tap the meeting that you wish to forward.
    Outlook Mobile App Meeting on Calendar
  4. Scroll down to the bottom and tap Forward Invitation.
    Outlook Mobile App Forward Invitation at Bottom of Meeting Screen
  5. In the window that appears, select This event only if you want to forward only this meeting, or All events in the series if you want to forward this and all future occurrences of it, and then tap OK.
    Outlook Mobile App This Event Only and All Events in Series in Forward Meeting Window
  6. On the following screen, enter the email addresses of the desired recipients in the To field. You can include multiple email address to forward the event to multiple people.
    Outlook Mobile App Email Addresses in To Field on Forward Meeting Screen
  7. Tap the Send icon in the upper right corner of your screen when you’re ready to forward the meeting.
    Outlook Mobile App Send Button on Forward Meeting Screen

Forwarding Meetings in Outlook As the Organizer

Things are a bit different if you’re the organizer of the meeting. Instead of forwarding, you simply need to edit the attendees of the meeting.

On the desktop app, you can do this by double-clicking the meeting. This will open up a prompt, asking whether you want to update only the selected meeting, or the whole series.

After making your choice, a window will open where you can update the list of both required and optional attendees. When you’re finished, don’t forget to send the updated invitation!

Conclusion

While old, Outlook remains one of the most popular email clients in the world. It can be complicated to figure out sometimes, but thanks to the backing of Microsoft, as well as features like creating calendar events from emails, chances are that Outlook will be around for years to come. 

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