Anyone who uses email regularly knows just how out of control your inbox can get. Thankfully, most email providers offer the ability to create folders to help organize your emails. Gmail offers this same functionality, but they refer to folders as labels instead.
They work almost exactly the same as folders in other email clients though. If you’re used to Outlook for example, don’t stress because you can move emails to a label in Gmail the same way you would with a folder.
Creating labels and moving emails to them can be a little confusing at first, but it’s a breeze once you learn how. In this article, we’ll take a look at how to create folders / labels in Gmail and how to move emails to them on both mobile and desktop.
How to Create Folders / Labels in Gmail
Within Gmail, click the
Gear icon in the upper right corner and click
See all settings.
All Settings screen, click the
Labels tab and then scroll all the way to the bottom and click the
Create new label button.
New label window will appear. Type in a name for your new label and then click the
Create button. You can also nest labels by using the dropdown menu in this same window. This is like creating sub folders in other email clients.
You can also create new labels directly from your inbox. Right click any email, hover your mouse over
Move to, and select
The same window above will appear. Type in a name for your label and click
Unfortunately, it’s no longer possible create labels in the Gmail mobile app. Any labels you create on the desktop version of Gmail will appear in the app though.
If mobile is your only option, you could try logging into Gmail via a browser and changing over to Desktop view. You could then follow the instructions above as if you were on a desktop.
How to Move Emails to Folders in Gmail
Right click any email, hover over
Move to, and select the label you wish to move the email to. You can move multiple emails at once by first clicking the
Checkbox next to each email you want to move and then right clicking and selecting
Gmail also allows you to move emails to folders / labels by dragging and dropping. Simply drag the email to the label you want to move it to. You can move multiple emails at once by selecting them using the checkboxes next to each email and then dragging them to a label.
Open the Gmail app on your Android or iPhone and tap any email to open it. Now tap the
3 dots at the upper right corner of the email, select
Move to, and then tap the label you wish to move the email to.
You can move multiple emails to labels at once on mobile too. From your inbox, tap and hold any email until a blue checkmark appears to the left of it. Now tap the letter next to each email you wish to move (a checkmark will appear next to each one). With the emails selected, tap the
3 dots at the upper right corner of Gmail and select
Move to. A list of labels will appear, tap the desired label.