How to Share Your Screen in Microsoft Teams

Now more than ever, organizations are relying on collaboration platforms like Microsoft Teams to keep business going. With its wide variety of features, and easy integration with Office 365, it’s quickly been adopted into our day-to-day lives. With a system as vast as Teams, it can have quite a learning curve.

We’ve covered how to create a team, and how to schedule meetings in Teams, but are you familiar with the tools available to you during a meeting? One of the most useful features in Microsoft Teams is the ability to share your screen. With screen sharing, you can discuss a project while using what’s on your screen as a visual aid. It’s an incredibly useful tool, and quite easy to use – here’s how.

At a Glance

  1. While in a Teams meeting, hover over the window so that the call options appear
  2. Click the Share desktop icon in the middle of these options
  3. Choose a screen or program you wish to share
  4. Click the Stop sharing button at the lower right hand corner when finished

How to Share Your Screen in a Microsoft Teams Meeting

Step 1: From within the meeting, hover over the middle of the screen until you see the call options appear

Microsoft Teams meeting options

Step 2: Click the Share desktop icon in the middle of these options

Microsoft Teams share screen button

Step 3: Choose which screen or program you wish to share

Microsoft Teams available windows and programs to share

If you choose to share your screen then meeting attendees will be able to see every program on your screen. When sharing a program a red box will appear around it indicating that attendees are only seeing the program.

Step 4: When finished, click the Stop sharing button in the bottom right window

Microsoft Teams stop screen sharing button

How to Share Your Screen With a Chat Contact

Step 1: From the chat tab, click on the contact you wish to share your screen with

Step 2: Above the conversation area (where the messages appear) and at the upper right hand corner, click the Start sharing your screen button

Microsoft Teams chat share screen button

Step 3: Select which screen or window you wish to share

Step 4: When finished, click the stop sharing button in the bottom right window

Microsoft Teams stop screen sharing button

How to Share Your Screen on Mobile with the Microsoft Teams App

You’ll need to have the Microsoft Teams mobile app to share your screen on mobile. These steps should apply to both iPhone and Android devices.

Step 1: While in a meeting in the Microsoft Teams mobile app, tap your screen so that the meeting controls appear and then tap the 3 dots

Microsoft Teams Mobile 3 Dots in Meeting Controls

Step 2: Tap Share and then tap Share screen

Microsoft Teams Share Screen on Mobile App

Step 3: Tap Start now in the confirmation box if one appears

Microsoft Teams Mobile App Confirm Sensitive Info During Casting

Conclusion

Screen sharing is only one of the many tools available to you in Microsoft Teams. Did you know that you can also record meetings and replay them at a later time?

6 thoughts on “How to Share Your Screen in Microsoft Teams”

  1. Sharing screen from iphone and showing a vedio from youtube for listeners.
    However audio is not working.
    Please help

    Reply
  2. Hello,

    Curious if it’s possilb to share your pop up box in Microsoft teams while sharing my screen?…have not been able to do far.

    Please help, Thanks.

    Reply
    • Hi Sharon,

      To stop sharing your screen click the stop sharing button in the popup that appears at the bottom right of your screen.

      Reply

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