Now more than ever, organizations are relying on collaboration platforms like Microsoft Teams to keep business going. With its wide variety of features, and easy integration with Office 365, it’s quickly been adopted into our day-to-day lives. With a system as vast as Teams, it can have quite a learning curve.
We’ve covered how to create a team, and how to schedule meetings in Teams, but are you familiar with the tools available to you during a meeting? One of the most useful features in Microsoft Teams is the ability to share your screen. With screen sharing, you can discuss a project while using what’s on your screen as a visual aid. It’s an incredibly useful tool, and quite easy to use – here’s how.
At a Glance
- While in a Teams meeting, hover over the window so that the call options appear
- Click the
Share desktopicon in the middle of these options
- Choose a screen or program you wish to share
- Click the
Stop sharingbutton at the lower right hand corner when finished
How to Share Your Screen in a Microsoft Teams Meeting
Step 1: From within the meeting, hover over the middle of the screen until you see the call options appear
Step 2: Click the
Share desktop icon in the middle of these options
Step 3: Choose which screen or program you wish to share
If you choose to share your screen then meeting attendees will be able to see every program on your screen. When sharing a program a red box will appear around it indicating that attendees are only seeing the program.
Step 4: When finished, click the
Stop sharing button in the bottom right window
How to Share Your Screen With a Chat Contact
Step 1: From the chat tab, click on the contact you wish to share your screen with
Step 2: Above the conversation area (where the messages appear) and at the upper right hand corner, click the
Start sharing your screen button
Step 3: Select which screen or window you wish to share
Step 4: When finished, click the stop sharing button in the bottom right window
How to Share Your Screen on Mobile with the Microsoft Teams App
You’ll need to have the Microsoft Teams mobile app to share your screen on mobile. These steps should apply to both iPhone and Android devices.
Step 1: While in a meeting in the Microsoft Teams mobile app, tap your screen so that the meeting controls appear and then tap the 3 dots
Step 2: Tap
Share and then tap
Step 3: Tap
Start now in the confirmation box if one appears
Screen sharing is only one of the many tools available to you in Microsoft Teams. Did you know that you can also record meetings and replay them at a later time?