Whether you’re going on vacation or just taking a few days off, it’s a good idea to let coworkers know that you’re out of the office. Nobody wants Bill from accounting calling about a financial statement while out enjoying a drink on the beach!
Thankfully, it’s easy to set an out office (AKA automatic replies) in Outlook / Office 365. In this article, we’ll show you how to setup automatic replies in Office 365 Outlook for the web, Outlook for Windows, and the Outlook mobile app.
How to Set an Out of Office in Office 365 Outlook for the Web
First, open outlook.office365.com in your favorite web browser and sign in.
Gear icon at the top right of Outlook and then click
View all Outlook settings at the bottom of the menu that appears.
In the Settings Window, and with
Toggle icon next to
Turn on automatic replies to enable them.
If you only want automatic replies to be sent during a specific time frame, click the
Send replies only during a time period checkbox and fill out the date / time fields underneath it. You might also want to check the other boxes below this to further customize your out of office.
Type a message you want senders to receive in the textbox under
Send automatic replies inside your organization.
You may want to check the
Send replies outside your organization box if you frequently contact external vendors / customers.
Finally, click the
Save button. Your out of office is now setup!
How to Send Automatic Replies in Outlook on your Windows PC
In Outlook for Windows, click the
File tab and then select
Automatic Replies (Out of Office).
Send Automatic replies radio option.
If you want to send automatic replies only during a specific time frame, check the
Only send during this time range checkbox and fill out the date / time fields below it.
Type the message you want senders to receive in the text box under the
Inside My Organization tab. If you want external senders to also receive automatic replies, click the
Outside My Organization tab and check the
Auto-reply to people... checkbox.
OK when finished. Your out of office is now set!
How to Set an Out of Office with the Outlook Mobile App
On your Android or iPhone, open the Outlook Mobile app and sign into your account.
Office icon, to the left of
Inbox at the upper left corner of the app, and then tap the
Gear icon at the bottom left of the menu that appears.
Now, in Settings, tap the account you wish to set automatic replies for under
Mail accounts and then tap
Automatic replies on the following screen.
Toggle icon to enable automatic replies.
Reply to everyone or
Reply only to my organization and the type the message you want senders to receive in the field below.
Checkmark icon at the upper right corner when finished. Senders will now start receiving your out of office message!